University Car Fleet

Students and student organizations cannot reserve fleet vehicles themselves. Registered student organizations may only use university fleet vehicles if a university department has agreed to sponsor their use of university vehicles. If a university department reserves a fleet vehicle on behalf of the student organization, it must be used ONLY for state or university business and the purpose of the travel must fulfill the university or departmental mission. When a university department accepts the responsibility of reserving a fleet vehicle for a student organization, the university department should assist with making all necessary arrangements: reservations, driver authorization, and funding.

Carefully discuss car fleet arrangements with a sponsoring university department to determine if they have any additional departmental procedures, including any additional agreement forms for you to read and/or sign. The Risk Management website at: www.bussvc.wisc.edu/risk_mgt/drivetable.html provides information on driver authorization procedures, which the department will follow in authorizing any student drivers they are sponsoring. Students driving University fleet vehicles sponsored on behalf of a registered student organization are required to complete the Fleet Vehicle Training program listed on Learn @ UW and score at least an 80% on the quiz. Please turn in your quiz scores to the department sponsoring your reservation.

To access the training program and quiz, log on to Learn @ UW using your net ID and password, click on the courses under “self registration.” Register yourself for the training program, view the video, complete the quiz and print off your score. Give this sheet to the departmental staff person signing off on your driver authorization form.

Remember if you have university departmental sponsorship and have been authorized by Risk Management to drive a university fleet vehicle, you’ll be expected to abide by the university and state policies governing the use of fleet vehicles. If you have additional questions refer to the Car Fleet Policies section of the following website: https://www2.fpm.wisc.edu/ppnew/fleet/policies.htm

If a university department cannot support your request to use a university vehicle because they do not feel the request qualifies as university business, the student organization may use an outside rental agency or other mode of transportation.